Terms and Conditions
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Terms and Conditions

Terms and Conditions

Booking Terms and Conditions

Group Treks | Peak Climbing & Expeditions | Cultural Tours | Private & Tailor-Made Journeys

BOOKING TERMS AND CONDITIONS

Virgin Nepal Trek & Expedition Pvt. Ltd.
Nepal

Effective Date: September 3, 2026

These Booking Terms and Conditions (“Terms”) apply to all trekking, peak climbing, mountaineering expeditions, tours, adventure activities, cultural journeys, helicopter-supported trips, transportation arrangements, accommodation arrangements, and other travel services booked, arranged, operated, or provided by Virgin Nepal Trek & Expedition Pvt. Ltd. (“Virgin Nepal,” “Company,” “we,” “us,” or “our”).

By making a booking, paying any deposit or advance, accepting a quotation, confirming a trip by email or other official communication, or participating in any trip arranged by Virgin Nepal, the customer, traveler, trekker, climber, or participant (“Client,” “you,” or “your”) acknowledges that they have read, understood, accepted, and agreed to these Terms.

These Terms should be read together with the itinerary, quotation, invoice, booking confirmation, payment schedule, package-specific terms, and any written instructions issued by Virgin Nepal. Where a package-specific written condition expressly differs from these general Terms, the package-specific condition will apply to that particular service.

1. COMPANY AND SCOPE OF SERVICES

Virgin Nepal Trek & Expedition Pvt. Ltd. is a Nepal-based travel, trekking, expedition, and adventure tourism company providing travel arrangements and related services in Nepal and, where applicable, Tibet, Bhutan, and other destinations through appropriate local partners, suppliers, agencies, and service providers.

Our services may include, but are not limited to:

  • Trekking and hiking

  • High-altitude trekking

  • Peak climbing

  • Mountaineering expeditions

  • Everest Base Camp and other Himalayan journeys

  • Restricted-area trekking

  • Cultural and heritage tours

  • Helicopter-supported travel

  • Domestic and international transportation arrangements

  • Accommodation

  • Camping and trekking logistics

  • Guides, porters, climbing staff and support staff

  • Permits and government documentation

  • Sightseeing and excursions

  • Adventure and outdoor activities

  • Private and tailor-made trips

  • Group departures

  • Destination management services

Virgin Nepal may provide services directly or arrange services through airlines, hotels, transport companies, helicopter operators, guides, porters, government authorities, permit agencies, insurance providers, restaurants, local suppliers, expedition operators, and other independent third-party service providers.

2. DEFINITIONS

For the purpose of these Terms:

“Trip” means any trekking, tour, expedition, climbing program, transport arrangement, or travel service booked through Virgin Nepal.

“Client” means the person making the booking and/or any person participating in the Trip.

“Booking” means a confirmed reservation for a Trip or service.

“Deposit” means the advance amount required to confirm a booking.

“Balance” means the remaining amount payable after the deposit.

“Supplier” means any third party providing a service connected with the Trip, including airlines, hotels, vehicles, helicopter operators, guides, porters, restaurants, permit authorities, and other providers.

“Non-refundable cost” means any amount paid or committed by Virgin Nepal to a supplier, authority, airline, hotel, transport operator, guide, staff member, permit authority, or other third party that cannot be recovered or refunded.

“Force Majeure” means circumstances beyond the reasonable control of Virgin Nepal, including but not limited to natural disasters, earthquakes, landslides, floods, avalanches, extreme weather, epidemics, pandemics, political instability, civil unrest, strikes, war, border closures, government restrictions, airport closures, flight disruptions, road blockages, trail closures, fires, acts of terrorism, security incidents, or other extraordinary circumstances.

3. BOOKING AND CONTRACT FORMATION

A booking becomes confirmed only after:

  1. Virgin Nepal accepts the booking;

  2. the required deposit or advance payment has been received;

  3. the Client has provided the required personal and travel information; and

  4. Virgin Nepal has issued written booking confirmation or otherwise confirmed the booking through an official communication channel.

A quotation or provisional itinerary does not constitute a guaranteed booking until the required payment and confirmation conditions have been completed.

Virgin Nepal reserves the right to decline a booking where operational, safety, legal, permit, health, documentation, availability, or other reasonable circumstances make the booking unsuitable.

The person making the booking confirms that they have authority to provide information and make decisions on behalf of all members of their booking party where applicable.

The person making the booking is responsible for ensuring that all members of the group have access to these Terms and understand them.

4. BOOKING DEPOSIT AND PAYMENT

A deposit or advance payment is required to confirm a booking.

The required deposit amount may vary depending on:

  • Trip type;

  • destination;

  • duration;

  • season;

  • accommodation;

  • domestic or international flights;

  • permit requirements;

  • peak climbing or expedition arrangements;

  • helicopter arrangements;

  • group size;

  • supplier payment requirements; and

  • other operational factors.

The applicable deposit amount and payment schedule will be stated in the quotation, invoice, booking confirmation, or package-specific terms.

Unless otherwise agreed in writing, the remaining balance must be paid before the commencement of the Trip.

Virgin Nepal may require full payment before issuing tickets, permits, hotel confirmations, transportation arrangements, or other services.

If the Client fails to make a required payment by the due date, Virgin Nepal may:

  • suspend the booking;

  • cancel the booking;

  • release accommodation or transport reservations;

  • cancel permits or tickets;

  • charge applicable cancellation or supplier costs; and/or

  • retain amounts already paid to the extent necessary to cover non-refundable or committed expenses.

Any bank charges, payment gateway charges, currency conversion fees, intermediary bank charges, or other transaction costs may be payable by the Client unless otherwise agreed.

5. PRICES, CURRENCY AND PRICE CHANGES

Unless otherwise stated, prices are quoted in United States Dollars (USD).

Prices are based on the costs, government fees, supplier rates, taxes, transportation costs, exchange rates, permit fees, accommodation rates, and other known expenses applicable at the time of quotation.

Government authorities, airlines, hotels, transport providers, helicopter operators, permit offices, and other suppliers may change their rates or charges.

If a government authority, supplier, airline, hotel, transport provider, helicopter operator, or other third party increases its charges after the booking has been made, Virgin Nepal reserves the right to pass the additional unavoidable cost to the Client.

Additional costs may also arise because of:

  • currency exchange fluctuations;

  • changes in government fees;

  • new taxes;

  • permit fee changes;

  • airline surcharge changes;

  • fuel price increases;

  • transportation cost increases;

  • accommodation price changes;

  • route changes;

  • additional nights;

  • additional meals;

  • additional transportation;

  • additional staff requirements;

  • rescue or evacuation costs; or

  • other unavoidable operational expenses.

Virgin Nepal will make reasonable efforts to inform the Client of significant additional costs as soon as reasonably possible.

6. SERVICES INCLUDED AND EXCLUDED

The services included in a Trip are only those specifically stated in the applicable itinerary, quotation, invoice, or package description.

Unless expressly stated as included, the following may be excluded:

  • International airfare;

  • Nepal visa fees;

  • personal expenses;

  • alcoholic beverages;

  • laundry;

  • telephone and internet charges;

  • personal equipment;

  • travel insurance;

  • medical expenses;

  • emergency evacuation;

  • helicopter rescue;

  • additional accommodation;

  • additional meals;

  • additional transportation;

  • expenses caused by flight delays;

  • expenses caused by road closures;

  • expenses caused by itinerary changes;

  • expenses caused by personal illness or injury;

  • expenses caused by voluntary changes to the itinerary;

  • tips and gratuities;

  • expenses arising from missed flights or connections;

  • expenses resulting from passport or visa problems;

  • expenses resulting from loss or damage to personal belongings; and

  • any other item not specifically identified as included.

Where there is uncertainty regarding whether an expense is included, the Client should obtain written clarification from Virgin Nepal before making the booking.

7. CLIENT RESPONSIBILITIES

The Client agrees to:

  1. provide accurate and complete information;

  2. provide valid passport and visa information;

  3. disclose relevant medical, physical, or fitness limitations where necessary for safe trip planning;

  4. comply with all immigration, permit, customs, environmental, conservation, and local regulations;

  5. follow reasonable instructions from guides and trekking staff;

  6. behave respectfully toward local communities, staff, other travelers, and service providers;

  7. take reasonable care of equipment and accommodation;

  8. pay personal expenses and additional costs when applicable;

  9. maintain appropriate travel insurance;

  10. arrive at designated departure points on time;

  11. carry required documents;

  12. comply with safety instructions; and

  13. accept reasonable itinerary changes required for safety, operational, legal, or environmental reasons.

The Client is responsible for checking that all information provided to Virgin Nepal is correct.

Virgin Nepal shall not be responsible for losses arising from inaccurate, incomplete, outdated, or misleading information provided by the Client.

8. PASSPORT, VISA AND IMMIGRATION REQUIREMENTS

The Client is responsible for obtaining and maintaining:

  • a valid passport;

  • appropriate Nepal visa;

  • necessary onward travel documentation;

  • required permits;

  • visas for other countries included in the Trip;

  • any required vaccination or health documentation; and

  • any other documentation required by relevant authorities.

Passport validity requirements vary by nationality and destination. Clients should confirm current requirements with the relevant embassy, immigration authority, airline, or government authority.

Virgin Nepal may provide general assistance with visa or permit information but does not guarantee visa approval or immigration clearance.

Virgin Nepal shall not be liable for costs arising from:

  • visa refusal;

  • visa expiry;

  • incorrect visa type;

  • insufficient passport validity;

  • missing documents;

  • immigration refusal;

  • airline refusal to board;

  • customs issues; or

  • failure to meet government entry requirements.

Any resulting hotel, transportation, flight, permit, cancellation, or other costs may be payable by the Client.

9. TREKKING AND RESTRICTED-AREA PERMITS

Certain areas of Nepal require special trekking permits or other government authorization.

Where applicable, Virgin Nepal will arrange the required permits as part of the agreed service.

Restricted-area trekking permits are issued subject to the rules and requirements of the Government of Nepal and relevant authorities. The Department of Immigration states that restricted-area trekking requires the appropriate permit and that trekking outside the authorized route can constitute a violation of applicable rules.

The Client must:

  • provide accurate passport information;

  • provide photographs and documents when required;

  • follow the approved itinerary and authorized route;

  • comply with permit conditions; and

  • carry or have access to required permit documentation during the Trip.

For destinations such as Upper Mustang, Upper Dolpa, Manaslu and other controlled areas, permit fees and requirements are subject to government regulations and may change without notice. Current government fee schedules should therefore be treated as subject to official revision.

Permit fees already paid to government authorities are generally non-refundable where the authority does not provide a refund.

If a Client provides incorrect passport details, changes their travel dates after permit issuance, fails to travel, or otherwise causes a permit to become unusable, any resulting additional permit or administrative cost may be payable by the Client.

Virgin Nepal is not responsible for delays, refusals, restrictions, or changes imposed by government authorities.

10. TRAVEL INSURANCE

Travel insurance is strongly required for all Clients and may be mandatory for particular Trips.

For trekking, high-altitude trekking, peak climbing, and expedition programs, the insurance policy should specifically cover the maximum altitude and activities involved in the Trip.

Where the Trip reaches approximately 4,500 metres or above, the Client should have insurance that expressly covers:

  • high-altitude trekking;

  • emergency medical treatment;

  • hospitalization;

  • emergency evacuation;

  • helicopter evacuation where medically or operationally necessary;

  • trip interruption;

  • trip cancellation;

  • baggage loss or delay;

  • personal accident; and

  • other risks appropriate to the Trip.

The Client is responsible for checking the exclusions and conditions of their insurance policy.

Virgin Nepal does not guarantee that any particular insurance policy will accept a claim.

The Client must pay any expenses that are not covered by their insurance policy.

Virgin Nepal may request evidence of suitable insurance before departure.

If a Client refuses or fails to obtain appropriate insurance where insurance is required for the Trip, Virgin Nepal may refuse participation without being responsible for resulting losses.

11. MEDICAL CONDITION, FITNESS AND ALTITUDE

Trekking, climbing and high-altitude travel involve physical exertion and inherent risks.

The Client is responsible for determining whether they are physically and medically suitable for the Trip.

Clients should consult an appropriately qualified medical professional before undertaking high-altitude or physically demanding travel where appropriate.

The Client must inform Virgin Nepal of any relevant condition, medication, allergy, dietary restriction, previous altitude problem, or physical limitation that may reasonably affect the safe operation of the Trip.

Virgin Nepal may require a Client to leave, stop, delay, reroute, descend, or discontinue a Trip if guides or staff reasonably believe that continuing may endanger the Client or others.

In high-altitude environments, symptoms can develop unexpectedly, and no itinerary can guarantee that altitude sickness or other health problems will not occur.

Any medical treatment, evacuation, additional accommodation, transportation, food, staff, helicopter, hospital, or related costs arising from illness or injury may be the responsibility of the Client and/or their insurer.

12. GUIDE AND SAFETY AUTHORITY

Virgin Nepal's guides, trekking leaders, climbing leaders, expedition leaders, or designated staff have authority to make reasonable operational and safety decisions during the Trip.

Where necessary, they may:

  • change the route;

  • change the daily schedule;

  • delay departure;

  • shorten a walking day;

  • arrange an alternative route;

  • arrange additional accommodation;

  • stop an activity;

  • require descent;

  • arrange evacuation;

  • cancel an activity;

  • alter transportation arrangements; or

  • terminate an individual's participation where reasonably necessary for safety.

Such decisions may be made because of:

  • weather;

  • altitude;

  • illness;

  • injury;

  • trail conditions;

  • road conditions;

  • avalanche risk;

  • landslide;

  • flood;

  • earthquake;

  • political conditions;

  • government instructions;

  • safety concerns;

  • aircraft availability;

  • helicopter availability;

  • local conditions; or

  • other reasonable circumstances.

Safety decisions made by authorized Virgin Nepal staff must be respected by Clients.

13. ITINERARY CHANGES

Published itineraries are planned schedules and are not absolute guarantees.

Virgin Nepal will make reasonable efforts to operate the Trip according to the published itinerary but reserves the right to change the itinerary where necessary.

Changes may be required because of:

  • weather;

  • natural disasters;

  • road or trail conditions;

  • flight operations;

  • airport conditions;

  • government restrictions;

  • permit restrictions;

  • health and safety;

  • accommodation availability;

  • transportation availability;

  • local events;

  • strikes;

  • political conditions;

  • security concerns;

  • environmental conditions;

  • group circumstances; or

  • other circumstances outside the Company's reasonable control.

Where reasonably possible, Virgin Nepal will provide a suitable alternative.

If the alternative results in additional unavoidable costs, those costs may be payable by the Client depending on the circumstances.

Virgin Nepal will not be responsible for refunding services that cannot be used because of circumstances outside its reasonable control, except to the extent a refund is actually recovered from the relevant supplier or authority.

14. DOMESTIC FLIGHTS

Domestic flights in Nepal, including flights to mountain destinations, are subject to weather and operational conditions.

Flights may be delayed, rescheduled, cancelled, diverted, or suspended because of:

  • weather;

  • poor visibility;

  • wind;

  • airport conditions;

  • aircraft availability;

  • air traffic;

  • government restrictions;

  • technical or operational issues;

  • security restrictions; or

  • other circumstances affecting aviation safety.

Flight schedules are controlled by airlines and relevant aviation authorities, not by Virgin Nepal.

Virgin Nepal will provide reasonable assistance in arranging available alternatives.

However, Virgin Nepal does not guarantee that a flight will operate according to the published schedule.

Additional expenses arising from flight delays, cancellations, missed connections, additional hotel nights, meals, vehicles, guides, or other services may be payable by the Client where such costs are not recovered from the airline or another responsible party.

15. JOMSOM AND WEATHER-DEPENDENT FLIGHTS

For itineraries involving Jomsom or other weather-sensitive mountain airports, the Client acknowledges that flight operations are particularly dependent on weather, visibility, airport conditions, aircraft availability, and operational decisions.

A delay or cancellation of a Jomsom flight does not automatically constitute a failure by Virgin Nepal to provide the contracted service.

Where a flight cannot operate, Virgin Nepal may assist with:

  • alternative flight arrangements;

  • road transportation where available and suitable;

  • helicopter arrangements where available;

  • additional accommodation;

  • itinerary modification; or

  • other reasonable alternatives.

Any additional cost not covered by the airline, insurer, or supplier may be payable by the Client.

16. HELICOPTER RESCUE AND EVACUATION

Helicopter evacuation is subject to:

  • weather;

  • visibility;

  • helicopter availability;

  • landing conditions;

  • aviation regulations;

  • government restrictions;

  • air traffic;

  • pilot judgment;

  • medical necessity;

  • altitude;

  • aircraft performance; and

  • other safety considerations.

Virgin Nepal does not guarantee that helicopter rescue will always be immediately available.

Where helicopter evacuation is required, the Client is responsible for the applicable cost unless such cost is covered and paid directly by the Client's insurance provider or another responsible party.

Virgin Nepal may assist in coordinating rescue or evacuation but does not act as an insurer.

The Client authorizes Virgin Nepal and its representatives to coordinate reasonable emergency assistance when necessary and when the Client is unable to arrange it independently.

Any advance payment made by Virgin Nepal on behalf of a Client for rescue, helicopter, medical treatment, accommodation, transportation, or related services shall be reimbursed by the Client unless otherwise agreed in writing or paid by the Client's insurer.

17. MEDICAL EMERGENCIES

In an emergency, Virgin Nepal and its staff may take reasonable steps to obtain medical assistance for a Client.

This may include:

  • contacting medical providers;

  • arranging transportation;

  • arranging helicopter evacuation;

  • arranging hospital admission;

  • contacting insurers;

  • contacting family or emergency contacts where appropriate; and

  • changing or terminating the itinerary.

Virgin Nepal does not provide medical treatment and does not guarantee the outcome of medical or rescue services provided by independent medical or aviation providers.

All medical, hospital, rescue, evacuation, transportation, accommodation, food, communication, staff, and related expenses are the responsibility of the Client unless covered by an applicable insurance policy or otherwise agreed in writing.

18. ACCOMMODATION

Virgin Nepal may use hotels, lodges, guesthouses, teahouses, camps, resorts, or other accommodation according to the Trip.

Accommodation shown in an itinerary may be changed where necessary due to:

  • availability;

  • seasonal closure;

  • weather;

  • operational requirements;

  • group requirements;

  • safety;

  • government restrictions;

  • overbooking by the supplier; or

  • circumstances beyond Virgin Nepal's control.

Where reasonably possible, Virgin Nepal will arrange accommodation of a similar standard.

Clients are responsible for personal hotel or lodge expenses, including:

  • minibar;

  • laundry;

  • telephone;

  • room service;

  • damages;

  • lost keys;

  • additional meals;

  • additional nights; and

  • other personal charges.

Damage caused by a Client may be charged directly to the Client.

19. TRANSPORTATION

Transportation may be provided by private vehicles, public transportation, domestic airlines, tourist buses, jeeps, local vehicles, helicopters, or other transportation providers.

Vehicle availability and road conditions in mountainous regions can change rapidly.

Virgin Nepal may substitute transportation where necessary.

If the Client independently changes, misses, delays, or abandons an arranged transportation service, any resulting additional cost may be charged to the Client.

20. PORTERS, GUIDES AND LOCAL STAFF

Virgin Nepal will make reasonable efforts to provide the staff described in the applicable itinerary.

Staff allocation may change due to illness, availability, government requirements, operational circumstances, or other reasonable reasons.

Clients must treat guides, porters, drivers, cooks, hotel staff, and other personnel respectfully.

Virgin Nepal may remove a Client from a Trip if the Client engages in threatening, abusive, discriminatory, violent, illegal, or seriously disruptive behavior.

In such circumstances, the Client may be responsible for all costs associated with leaving the Trip.

21. CLIENT CANCELLATION

All cancellations must be made in writing through an official Virgin Nepal communication channel.

Cancellation charges depend on:

  • the date cancellation is received;

  • the Trip type;

  • the departure date;

  • permit issuance;

  • flights;

  • hotels;

  • transportation;

  • supplier cancellation conditions;

  • staff commitments;

  • season;

  • group size; and

  • non-refundable expenses already incurred or committed.

Cancellation received sufficiently early may qualify for a partial or full refund after deduction of applicable non-refundable costs and administrative charges.

Cancellation received closer to departure may result in higher cancellation charges.

Virgin Nepal reserves the right to retain sufficient amounts to cover all non-refundable and committed costs arising from the booking.

Where a third-party supplier has its own cancellation policy, that policy may apply.

22. NON-REFUNDABLE COSTS

The following costs may be non-refundable, depending on the supplier and circumstances:

  • Government permit fees;

  • restricted-area permits;

  • national park or conservation fees;

  • domestic flight tickets;

  • international flight tickets arranged through Virgin Nepal;

  • hotel deposits;

  • lodge reservations;

  • vehicle reservations;

  • helicopter deposits;

  • expedition permits;

  • peak climbing fees;

  • equipment reservations;

  • supplier deposits;

  • advance payments to guides or staff;

  • booking and administrative charges;

  • bank and payment processing charges;

  • third-party service fees; and

  • other costs that Virgin Nepal cannot recover.

Where these costs have already been paid or committed, Virgin Nepal may deduct them from any refund.

23. NO-SHOW

If a Client fails to arrive for a scheduled Trip without prior written notice, the booking may be treated as a no-show.

No-show bookings are generally non-refundable.

Any unused accommodation, transportation, permit, flight, guide, porter, meal, or other service may be treated as forfeited.

Virgin Nepal may attempt to assist a late-arriving Client where operationally possible, but additional costs will generally be payable by the Client.

24. LATE ARRIVAL

If a Client arrives late and misses a scheduled departure, flight, vehicle, permit arrangement, accommodation check-in, or other service, Virgin Nepal will make reasonable efforts to assist where possible.

Any additional:

  • flight;

  • vehicle;

  • hotel;

  • guide;

  • porter;

  • meal;

  • permit;

  • helicopter; or

  • other operational expense

resulting from the late arrival may be payable by the Client.

25. EARLY RETURN OR VOLUNTARY ABANDONMENT

If a Client voluntarily leaves, shortens, abandons, or changes a Trip for personal reasons, including:

  • fatigue;

  • personal preference;

  • change of plans;

  • fear;

  • family reasons;

  • financial reasons;

  • illness not requiring evacuation;

  • disagreement with the itinerary; or

  • any other personal reason,

unused services are generally non-refundable.

Any additional cost for transportation, accommodation, flights, guides, porters, staff, meals, permits, or other services required to facilitate an early return shall be payable by the Client.

26. UNUSED SERVICES

No refund will normally be provided for services included in the booking but voluntarily unused by the Client.

This may include:

  • unused accommodation;

  • unused meals;

  • unused transportation;

  • unused trekking days;

  • unused guide or porter services;

  • unused permits;

  • unused flights;

  • unused sightseeing;

  • unused activities; or

  • early departure.

Where a refund is possible, it will depend on the amount actually recovered by Virgin Nepal from the relevant supplier.

27. CANCELLATION OR RESCHEDULING BY VIRGIN NEPAL

Virgin Nepal reserves the right to cancel, postpone, reschedule, modify, or terminate a Trip where reasonably necessary.

Reasons may include:

  • safety concerns;

  • insufficient operational feasibility;

  • government restrictions;

  • permit restrictions;

  • natural disasters;

  • severe weather;

  • political instability;

  • security concerns;

  • route closure;

  • supplier failure;

  • transportation disruption;

  • force majeure;

  • or other circumstances affecting the safe or practical operation of the Trip.

Where cancellation or rescheduling is within Virgin Nepal's reasonable control, the Company may offer, depending on the circumstances:

  • an alternative departure date;

  • an alternative itinerary;

  • travel credit;

  • another available trip; or

  • a refund of eligible recoverable amounts.

Virgin Nepal's obligation to refund will be limited to amounts actually refundable or recoverable after deduction of applicable non-refundable third-party costs, unless otherwise required by applicable law.

28. FORCE MAJEURE

Virgin Nepal shall not be considered in breach of contract and shall not be liable for failure, delay, alteration, suspension, or cancellation of services caused by Force Majeure circumstances.

Force Majeure may include:

  • earthquake;

  • flood;

  • landslide;

  • avalanche;

  • extreme weather;

  • cyclone;

  • fire;

  • epidemic;

  • pandemic;

  • war;

  • terrorism;

  • civil unrest;

  • strikes;

  • border closure;

  • government restrictions;

  • airport closure;

  • road closure;

  • trail closure;

  • political instability;

  • natural disaster;

  • aviation restrictions;

  • sudden regulatory changes;

  • or other circumstances beyond Virgin Nepal's reasonable control.

In such circumstances, Virgin Nepal may offer available alternatives, including:

  • rescheduling;

  • alternative routes;

  • alternative accommodation;

  • travel credit;

  • replacement services; or

  • refund of amounts actually recovered from suppliers after deduction of non-refundable expenses.

Virgin Nepal shall not be responsible for indirect or consequential losses arising from Force Majeure.

29. THIRD-PARTY SUPPLIERS

Many travel services are provided by independent third parties.

These may include:

  • airlines;

  • helicopter companies;

  • hotels;

  • lodges;

  • restaurants;

  • transport companies;

  • guides;

  • porters;

  • equipment suppliers;

  • government authorities;

  • rescue providers; and

  • other local service providers.

Virgin Nepal will use reasonable care when selecting suppliers but does not control their independent operations.

Virgin Nepal is not responsible for a third party's:

  • delay;

  • cancellation;

  • negligence;

  • operational failure;

  • schedule change;

  • overbooking;

  • technical problem;

  • service quality issue;

  • strike;

  • bankruptcy;

  • or other failure,

except to the extent responsibility is imposed on Virgin Nepal by applicable law.

Where a supplier provides a refund, Virgin Nepal will pass on the recoverable amount to the Client after applicable deductions.

30. AIRLINE CANCELLATION AND AIRLINE RESPONSIBILITY

Where flights are operated by an airline, the airline's conditions of carriage and applicable aviation rules may apply.

Virgin Nepal does not control airline schedules, aircraft allocation, delays, cancellations, baggage handling, or operational decisions.

Clients must comply with airline check-in requirements and baggage restrictions.

Where an airline cancels or changes a flight, Virgin Nepal may assist with available alternatives, but additional expenses may be payable by the Client if not covered by the airline or insurer.

31. HELICOPTER SERVICES

Helicopter services are subject to availability and aviation safety requirements.

A helicopter reservation or quotation does not guarantee operation at a particular time where weather, aviation restrictions, aircraft availability, safety conditions, or government restrictions prevent operation.

If a Client requests a helicopter for convenience rather than medical necessity, the applicable helicopter cost shall be payable by the Client.

If a helicopter is arranged for emergency evacuation, all applicable charges shall be payable by the Client or their insurer.

32. PERSONAL BELONGINGS

Clients are responsible for their own belongings, passport, money, electronic devices, equipment, luggage, and valuables.

Virgin Nepal is not responsible for loss, theft, damage, or disappearance of personal belongings except where liability is imposed by applicable law.

Clients should use appropriate travel insurance and take reasonable precautions.

Any loss or damage caused by a Client to accommodation, transportation, equipment, or third-party property may be charged to the Client.

33. RISK AND ADVENTURE ACTIVITIES

The Client acknowledges that trekking, climbing, mountaineering, high-altitude travel, remote-area travel, road travel, domestic aviation, helicopter travel, camping, and adventure activities involve inherent risks.

Such risks may include:

  • falls;

  • altitude sickness;

  • hypothermia;

  • frostbite;

  • dehydration;

  • exhaustion;

  • injury;

  • illness;

  • avalanche;

  • rockfall;

  • landslide;

  • flood;

  • river crossing;

  • road accident;

  • aircraft accident;

  • helicopter accident;

  • animal encounters;

  • loss of belongings;

  • communication limitations;

  • delayed rescue; and

  • death.

The Client voluntarily accepts the inherent risks associated with the Trip, subject to rights and protections that cannot lawfully be excluded.

34. LIMITATION OF LIABILITY

To the maximum extent permitted by applicable law, Virgin Nepal shall not be liable for indirect, incidental, special, consequential, or economic losses arising from circumstances outside the Company's reasonable control.

Virgin Nepal's liability, where legally applicable, shall generally be limited to the amount actually paid to Virgin Nepal for the particular service giving rise to the claim, except where such limitation is prohibited by applicable law.

Nothing in these Terms is intended to exclude or limit liability for matters that cannot legally be excluded or limited under applicable Nepalese law.

Virgin Nepal shall not be liable for losses caused by:

  • Client negligence;

  • Client misconduct;

  • Client failure to follow instructions;

  • inaccurate information supplied by the Client;

  • failure to obtain appropriate insurance;

  • visa refusal;

  • passport problems;

  • missed flights caused by the Client;

  • personal itinerary changes;

  • voluntary abandonment;

  • third-party supplier failure;

  • Force Majeure; or

  • circumstances beyond the Company's reasonable control.

35. CLIENT MISCONDUCT

Virgin Nepal may immediately terminate a Client's participation if the Client:

  • behaves violently;

  • threatens staff or other travelers;

  • engages in illegal activity;

  • seriously disrupts the Trip;

  • refuses reasonable safety instructions;

  • endangers themselves or others;

  • damages property;

  • harasses staff or local people; or

  • seriously breaches these Terms.

In such circumstances, the Client may be required to leave the Trip at their own expense.

No refund will normally be provided for unused services following termination caused by Client misconduct.

36. ALCOHOL, DRUGS AND ILLEGAL ACTIVITIES

Clients must comply with Nepalese law and local regulations.

Illegal drugs, unlawful activities, violence, harassment, and dangerous behavior are strictly prohibited.

Virgin Nepal may refuse or terminate participation where a Client's conduct creates a safety or legal risk.

Any resulting costs shall be payable by the Client.

37. ENVIRONMENTAL AND LOCAL RESPONSIBILITIES

Clients must respect:

  • local communities;

  • religious sites;

  • monasteries;

  • cultural traditions;

  • wildlife;

  • protected areas;

  • conservation regulations;

  • waste-management rules; and

  • environmental regulations.

Clients must not remove cultural, religious, archaeological, or natural objects from protected or restricted areas.

Virgin Nepal may modify or restrict activities where necessary to comply with environmental, conservation, cultural, or government regulations.

38. PHOTOGRAPHY AND MEDIA

During a Trip, Virgin Nepal or its authorized representatives may take photographs or videos for legitimate company purposes, including:

  • website content;

  • social media;

  • promotional material;

  • brochures;

  • marketing;

  • newsletters; and

  • company publications.

Where a Client has a reasonable objection to the use of identifiable photographs or video for promotional purposes, the Client should notify Virgin Nepal in writing before or during the Trip.

Virgin Nepal will make reasonable efforts to respect such requests.

39. CHANGES REQUESTED BY THE CLIENT

After a booking has been confirmed, a Client may request changes to:

  • dates;

  • itinerary;

  • accommodation;

  • transportation;

  • group size;

  • activities;

  • route;

  • guide requirements; or

  • other services.

Changes are subject to availability and may result in additional charges.

Virgin Nepal may charge:

  • supplier change fees;

  • airline fees;

  • hotel fees;

  • permit reissue fees;

  • transportation fees;

  • administrative fees;

  • price differences; and

  • other unavoidable costs.

A change is not confirmed until Virgin Nepal provides written confirmation.

40. TRANSFER OF BOOKING

A Client may not transfer their booking to another person without Virgin Nepal's prior written approval.

Any transfer is subject to:

  • permit requirements;

  • supplier rules;

  • airline rules;

  • availability;

  • administrative requirements; and

  • applicable additional costs.

For restricted-area trekking and expedition permits, substitutions may be subject to government regulations and may not always be possible.

41. GROUP SIZE AND GROUP CHANGES

The price of a Trip may be based on a particular group size.

If the number of participants changes, Virgin Nepal reserves the right to recalculate the cost per person.

Additional costs may arise from changes to:

  • vehicles;

  • rooms;

  • guides;

  • porters;

  • permits;

  • flights;

  • accommodation;

  • meals;

  • equipment; or

  • other services.

The revised cost must be paid by the Client before the relevant service is provided where applicable.

42. SPECIAL REQUESTS

Virgin Nepal will make reasonable efforts to accommodate special requests such as:

  • dietary requirements;

  • room preferences;

  • additional beds;

  • celebration arrangements;

  • transportation preferences; or

  • other reasonable requests.

Special requests are not guaranteed unless confirmed in writing.

Any additional cost associated with a special request shall be payable by the Client.

43. COMPLAINTS DURING THE TRIP

If a Client has a problem during the Trip, the Client should immediately inform the guide, trip leader, or Virgin Nepal representative so that reasonable corrective action can be attempted while the Trip is ongoing.

Complaints raised only after completion of the Trip may be more difficult to investigate or resolve.

Written complaints should normally be submitted as soon as reasonably possible after the relevant incident.

Virgin Nepal will review legitimate complaints in good faith.

44. REFUNDS

Where a refund is approved, Virgin Nepal will calculate the refundable amount after considering:

  • cancellation terms;

  • supplier refunds;

  • government permit refunds;

  • airline refunds;

  • accommodation refunds;

  • transportation refunds;

  • non-refundable costs;

  • bank charges;

  • payment processing charges;

  • administrative charges; and

  • other applicable deductions.

Virgin Nepal cannot refund money that has not been recovered from a supplier or authority unless the Company voluntarily agrees otherwise.

Refund processing time depends on the payment method, bank, supplier, airline, government authority, and international banking system.

45. TRAVEL CREDIT

Where appropriate, Virgin Nepal may offer travel credit instead of a cash refund.

Travel credit:

  • may be subject to an expiry date;

  • may not be transferable;

  • may not be exchanged for cash;

  • may be subject to supplier restrictions; and

  • may exclude non-refundable third-party costs.

The specific conditions of any travel credit will be confirmed in writing.

46. PROMOTIONAL PRICES

Promotional, discounted, early-bird, group, last-minute, special, or customized prices may be subject to separate terms.

Unless expressly stated otherwise, promotional bookings may have stricter cancellation and refund conditions.

Promotional prices may be withdrawn or changed without prior notice before booking confirmation.

Once a booking has been confirmed, the applicable confirmed price will generally apply, subject to the price-adjustment provisions of these Terms.

47. GOVERNMENT FEES AND REGULATORY CHANGES

Government fees, permits, taxes, entry fees, conservation charges, trekking permits, and other official charges are subject to change.

Virgin Nepal cannot guarantee that government charges will remain unchanged after booking.

If an official fee increases after the booking and the additional amount is unavoidable, the Client may be required to pay the difference.

Nepal Tourism Board and the Department of Immigration publish official information regarding trekking permits and related requirements.

48. DATA AND PERSONAL INFORMATION

Virgin Nepal may collect and process Client information reasonably necessary to provide travel services.

This may include:

  • name;

  • passport details;

  • nationality;

  • date of birth;

  • contact information;

  • emergency contact;

  • travel dates;

  • permit information;

  • insurance information; and

  • other information required by suppliers or government authorities.

Information may be shared with relevant airlines, hotels, transport providers, permit authorities, guides, rescue providers, insurance companies, and other service providers where reasonably necessary to operate the Trip.

Virgin Nepal will take reasonable steps to protect Client information but cannot guarantee absolute security of electronic communication.

49. COMMUNICATION

Official communication may be made through:

  • email;

  • WhatsApp;

  • telephone;

  • written correspondence;

  • official website;

  • other agreed communication channels.

The Client is responsible for providing a working email address and telephone/WhatsApp number and checking important travel communications.

Virgin Nepal shall not be responsible for missed information caused by incorrect or inactive contact details supplied by the Client.

50. THIRD-PARTY BOOKING CONDITIONS

Where a service is subject to the terms and conditions of a third-party provider, those terms may also apply.

Examples include:

  • airline conditions of carriage;

  • hotel policies;

  • helicopter operator conditions;

  • government permit rules;

  • national park regulations;

  • insurance policy conditions;

  • transportation provider rules; and

  • expedition or climbing permit conditions.

In case of conflict, mandatory government regulations and applicable third-party contractual conditions may govern the relevant service.

51. NO GUARANTEE OF WEATHER OR NATURAL CONDITIONS

Virgin Nepal does not guarantee:

  • clear weather;

  • mountain visibility;

  • successful summit attempts;

  • flight operation;

  • specific trail conditions;

  • absence of snowfall;

  • absence of rain;

  • absence of landslides;

  • absence of altitude sickness;

  • wildlife sightings;

  • specific accommodation availability; or

  • any particular natural condition.

Mountain environments are unpredictable.

Trip schedules may therefore be changed when necessary.

52. EXPEDITIONS AND PEAK CLIMBING

Peak climbing and mountaineering expeditions involve substantially greater risks than ordinary trekking.

Summit success is never guaranteed.

Factors including weather, route conditions, altitude, physical condition, acclimatization, technical difficulty, permits, expedition logistics, guide decisions, and safety considerations may prevent a summit attempt or summit success.

No refund shall automatically be payable because a Client does not reach a summit.

Where an expedition is shortened or terminated for safety reasons, unused services may remain non-refundable to the extent that Virgin Nepal or its suppliers have already incurred the relevant costs.

53. EMERGENCY DECISION-MAKING

Where immediate action is required to protect a Client's health or safety and the Client cannot provide instructions, Virgin Nepal and its representatives may take reasonable emergency measures.

This may include arranging:

  • evacuation;

  • medical treatment;

  • hospital admission;

  • transportation;

  • accommodation;

  • communication with emergency contacts; or

  • itinerary termination.

The Client authorizes reasonable emergency coordination in such circumstances.

All resulting expenses remain payable by the Client unless otherwise covered by insurance or another responsible party.

54. FINANCIAL RESPONSIBILITY FOR ADDITIONAL COSTS

The Client expressly acknowledges that additional costs may arise during adventure travel.

Where an additional cost is caused by:

  • the Client's personal decision;

  • Client illness or injury;

  • Client's late arrival;

  • Client's voluntary itinerary change;

  • missed transportation;

  • passport or visa problems;

  • personal evacuation;

  • early departure;

  • additional accommodation;

  • additional transportation;

  • additional meals;

  • additional staff;

  • private vehicle requirements;

  • helicopter use;

  • rescue;

  • medical treatment;

  • government requirement; or

  • a non-refundable third-party charge,

such costs may be charged to the Client.

Virgin Nepal may require payment before arranging additional services where operationally possible.

55. COMPANY'S RIGHT TO RECOVER ADVANCED COSTS

If Virgin Nepal pays or advances money on behalf of a Client for any service not included in the original booking, the Client agrees to reimburse Virgin Nepal for the amount advanced.

Such expenses may include:

  • helicopter;

  • rescue;

  • hospital;

  • medical treatment;

  • hotel;

  • transportation;

  • flight;

  • permit;

  • guide;

  • porter;

  • food;

  • communication;

  • equipment;

  • government fees; or

  • other emergency or operational expenses.

Virgin Nepal may request payment immediately or before the Client's departure from Nepal where practicable.

56. NO SET-OFF

A Client may not withhold or deduct payment due to Virgin Nepal because of a separate complaint, dispute, delay, or claim unless expressly agreed in writing or required by applicable law.

All undisputed amounts must be paid according to the agreed payment schedule.

57. GOVERNING LAW

These Terms and the relationship between the Client and Virgin Nepal shall be governed by the laws of Nepal, subject to any mandatory legal rights that cannot lawfully be excluded.

58. DISPUTE RESOLUTION

Virgin Nepal encourages Clients to resolve any dispute through good-faith discussion and written communication.

Where a dispute cannot be resolved informally, the parties may seek mediation or another appropriate dispute-resolution process in Nepal before pursuing formal legal proceedings, where appropriate.

Nothing in this clause prevents either party from exercising rights that cannot legally be waived.

59. SEVERABILITY

If any provision of these Terms is determined to be invalid, unlawful, or unenforceable, that provision shall be interpreted or modified to the minimum extent necessary to make it enforceable where legally permitted.

The remaining provisions shall continue in full force and effect.

60. ENTIRE AGREEMENT

These Terms, together with the applicable quotation, invoice, booking confirmation, itinerary, package-specific terms, and written amendments, constitute the agreement between the Client and Virgin Nepal concerning the booked services.

Any verbal statement that materially changes the agreed terms must be confirmed in writing by an authorized representative of Virgin Nepal to be effective.

61. AMENDMENTS TO THESE TERMS

Virgin Nepal may update these Terms from time to time to reflect:

  • changes in law;

  • government regulations;

  • permit requirements;

  • supplier conditions;

  • operational practices;

  • safety requirements; or

  • business requirements.

The Terms applicable to a confirmed booking will generally be those accepted at the time of booking, unless a change is required by law, government regulation, or another mandatory requirement.

62. ACCEPTANCE OF TERMS

By making a booking, paying a deposit, confirming a Trip, or participating in a Trip arranged by Virgin Nepal Trek & Expedition Pvt. Ltd., the Client confirms that:

  • they have read these Terms;

  • they understand the nature of the Trip;

  • they accept the inherent risks of adventure travel;

  • they agree to comply with applicable laws and regulations;

  • they agree to follow reasonable safety instructions;

  • they understand that itineraries may change;

  • they understand that certain costs are non-refundable;

  • they understand that additional costs may arise;

  • they are responsible for appropriate travel insurance; and

  • they accept these Terms as applicable to their booking.

63. PACKAGE-SPECIFIC TERMS

Individual Trip pages, quotations, invoices, booking confirmations, and itineraries may contain additional terms relating specifically to that Trip.

These may include:

  • deposit requirements;

  • payment deadlines;

  • cancellation charges;

  • permit requirements;

  • insurance requirements;

  • minimum group size;

  • altitude restrictions;

  • flight conditions;

  • accommodation arrangements;

  • equipment requirements;

  • guide requirements;

  • seasonal restrictions;

  • special government regulations; and

  • other operational conditions.

Where a package-specific written term expressly differs from these general Terms, the package-specific term shall apply to that particular Trip.

64. IMPORTANT NOTICE TO CLIENTS

Adventure travel in Nepal is different from ordinary city or resort travel.

Mountain weather, remote geography, limited infrastructure, transportation disruptions, altitude, natural disasters, and government regulations can affect travel plans with little or no advance notice.

Clients should therefore allow sufficient flexibility in their travel schedule and should not arrange important international connections immediately after a mountain trek without allowing an appropriate buffer.

Virgin Nepal strongly recommends allowing additional days in Kathmandu or another accessible location before an important international departure.

65. COMPANY CONTACT

Virgin Nepal Trek & Expedition Pvt. Ltd.
Kathmandu, Nepal

Website: virginnepaltrek.com
Email: info@virginnepaltrek.com

For booking, cancellation, itinerary changes, payment, insurance, permit, or other contractual matters, Clients should communicate with Virgin Nepal through an official company communication channel.

FINAL ACKNOWLEDGEMENT

By confirming a booking with Virgin Nepal Trek & Expedition Pvt. Ltd., the Client acknowledges and agrees that these Booking Terms and Conditions form an important part of the travel agreement and accepts responsibility for understanding the requirements, risks, payment obligations, cancellation conditions, insurance requirements, and potential additional expenses associated with the Trip.

Virgin Nepal Trek & Expedition Pvt. Ltd. reserves all rights available to it under applicable Nepalese law.

USEFUL INFORMATION

What We Collect

When you plan a journey with Virgin Nepal Trek & Expedition, we collect the information necessary to deliver a seamless and personalised travel experience. This includes your name, email address, and phone or WhatsApp number so that we can communicate effectively before, during, and after your expedition. We also gather your travel preferences and booking details — such as your preferred trekking dates, accommodation choices, and activity interests — to tailor our services precisely to your needs. In cases where government authorisation or permits are required for high-altitude treks and restricted-area expeditions, we may additionally request your passport details, which are handled with the utmost care and used solely for official documentation purposes.

How We Use Your Information

The information you share with us is used exclusively to organise your trip and secure all required trekking permits and government clearances on your behalf. We use your contact details to communicate with you throughout every stage of your journey — from the initial planning and itinerary confirmation to real-time support during your trek. Your feedback and travel history also allow us to continuously improve our services and refine the guest experience, ensuring each expedition we deliver meets the highest standard of quality, safety, and personal care.

Data Protection

We take your privacy seriously. Virgin Nepal Trek & Expedition never sells, rents, or trades your personal data to third parties for commercial or marketing purposes. Your information is shared only when strictly necessary to fulfil your travel arrangements — specifically for processing government permits and official documentation, coordinating flight or hotel bookings that form part of your package, and facilitating insurance or emergency coordination should any situation arise during your trek. All data is stored securely and handled in strict accordance with our data protection obligations. You retain the right to access, correct, or request the deletion of your personal information at any time by contacting our team directly.

Visa Information

Nepal Tourist Visa 2026: Complete Visa Guide

   Nepal Tourist Entry Visa Stock Photos - Free & Royalty-Free Stock Photos from Dreamstime

Updated September 2026 | Official Nepal Visa Information for International Travelers

Planning a trek, expedition, cultural tour, or private Himalayan adventure with Virgin Nepal Trek & Expedition?

Understanding Nepal's visa requirements before you travel is an important part of planning your journey. For most international visitors, obtaining a Nepal Tourist Visa is straightforward, with Visa on Arrival available at designated immigration entry points and online visa services available through the Department of Immigration, Nepal.

This comprehensive guide explains the latest Nepal tourist visa fees, visa requirements, Visa on Arrival procedure, online application process, Indian and Chinese citizen provisions, visa extensions, entry points, and important travel information for 2026.

Important: Nepal's immigration rules and procedures can change. The information on this page reflects the latest information available from the Nepal Department of Immigration as of September 2026. Travelers should verify the applicable requirements before departure.

Nepal Tourist Visa at a Glance

Visa Duration

Fee

Entry Type

Ideal For

15 Days

USD 30

Multiple Entry

Short holidays and city tours

30 Days

USD 50

Multiple Entry

Most trekking and adventure holidays

90 Days

USD 125

Multiple Entry

Long treks, expeditions and extended travel

Tourist visa fees are currently USD 30 for 15 days, USD 50 for 30 days, and USD 125 for 90 days. Tourist visas are multiple-entry and the validity period

Photo Rules

When travelling to Nepal, make sure to bring two clear passport-sized photos taken recently. Also, you don’t need to upload a photo online, but having it helps you avoid last-minute immigration hassle. You should place these passport-sized photos together with the passport.

Passport-Sized Photo Sample

Steps to Follow when applying Nepal Visa on Arrival

Once you arrive at the airport, you should follow these simple steps for getting a Nepal Visa on Arrival:

Step I

  • You should fill in your details in the Arrival card and then in the online tourist visa form.
  • Print the receipt with a barcode if you filled this form online.
On arrival visa sample with QR code
On arrival visa sample with QR code

Step II

  • Proceed for payment at the bank according to your Nepal stay. Must have cash in USD for the payment.
  • Then, get the receipt.

Step III

  • Head to the immigration desk with an online form, a payment receipt, and a valid passport.
  • Then, the immigration officer checks your documents and issues a visa if you fulfill the criteria.

Land Border Entries

Those travellers who are planning to enter Nepal overland, the Nepal visa on arrival requires more preparation. The major borders for entering Nepal are Kakarbhitta and Birgunj, Belahiya (Sunauli), and Kodari Rashuwagadhi.

  • If you are in Eastern or Central India, then opt for the Kakarbhitta and Birgunj border.
  • Foreigners joining from Varanashi or Delhi can enter via the Belahiya border, and those who are in Tibet or China should opt for the Kodari/Rasuwagadhi border.

Having USD cash is recommended, as land border credit card machines are out of order most of the time. The digital camera at the land border is out of service every time; having a passport-sized photo helps you get an on-arrival visa via overland.

Nepal Visa on Arrival 2026 Made Easy for Travellers

Overall, the simple, affordable, and travel-friendly Nepal visa on arrival has become the best option for travellers and adventure enthusiasts. Annually, more than a thousand tourists enter Nepal for different purposes like education, business, travel, mountaineering, and pilgrimages.

The Nepal visa on arrival services at the Tribhuwan International Airport have enabled travellers to receive a visa quickly. Fulfilling the requirements, like a valid passport, full payment, with two passport-size photos, foreigners can enter Nepal straightforwardly and stay here for a designated period of time.

If you also enjoy the Himalayas, ancient culture and traditions, Sherpa hospitality, or want to explore famous cities of Nepal like Kathmandu, Pokhara, Birgunj, Nepalgunj, and so on. Then, you should visit Nepal in 2026.

1. Do I Need a Visa to Visit Nepal?

Most foreign nationals traveling to Nepal for tourism require a Tourist Visa.

Eligible travelers can generally obtain a Visa on Arrival at designated Nepalese immigration entry points. Travelers can also obtain a visa through a Nepalese Embassy or Diplomatic Mission before traveling.

Nepal's Department of Immigration also provides online visa and Electronic Travel Authorization services for eligible travelers.

Exceptions

Some travelers benefit from visa-free or gratis visa provisions, including:

  • Indian citizens — no visa is required for entry into Nepal under the applicable arrangements.
  • Chinese citizens — eligible for a gratis Tourist Visa under Nepal's current provisions.
  • Eligible SAARC nationals — up to 30 days of gratis visa for the first visit in a visa year, subject to applicable rules.
  • Children under 10 — generally eligible for gratis visa, subject to the applicable exception for U.S. citizens.
  • Certain diplomatic and official passport holders — subject to reciprocal agreements.

2. Nepal Tourist Visa Fees 2026

The current standard Tourist Visa fees are:

15-Day Tourist Visa

USD 30

Recommended for short visits, Kathmandu holidays, cultural tours and shorter Himalayan adventures.

30-Day Tourist Visa

USD 50

A popular option for travelers planning trekking holidays such as Everest Base Camp, Gokyo, Annapurna, Langtang and Manaslu.

90-Day Tourist Visa

USD 125

Suitable for longer Himalayan journeys, multiple trekking regions, peak climbing, expeditions and extended stays in Nepal.

The Department of Immigration currently lists these fees as USD 30 / USD 50 / USD 125.

Travel tip: Keep some USD cash available as a backup when arriving in Nepal, even though electronic/card payment options are available through the current immigration system.

3. Nepal Visa on Arrival

For eligible nationalities, Visa on Arrival is one of the easiest ways to enter Nepal.

At Tribhuvan International Airport (TIA), Kathmandu, travelers can complete the required arrival and visa application procedures before proceeding to immigration.

The basic process is:

Step 1 — Complete the Online Tourist Visa Form

You can complete the application before traveling through Nepal's official immigration system, or use the available kiosk facilities at the airport.

Step 2 — Save Your Submission Receipt

After submitting the application, save or print the submission receipt with barcode.

The Department of Immigration states that the submission receipt is valid for 15 days.

Step 3 — Pay the Visa Fee

Pay the applicable Tourist Visa fee:

  • 15 days — USD 30
  • 30 days — USD 50
  • 90 days — USD 125

Step 4 — Immigration Counter

Proceed to immigration with:

  • Your passport
  • Visa application/submission receipt
  • Payment receipt, where applicable
  • Other supporting documents if requested

The immigration officer will verify your documents and issue your Tourist Visa.

4. Apply for a Nepal Visa Online

Travelers can also use Nepal's official online immigration services.

The Department of Immigration currently provides online facilities including Electronic Travel Authorization (ETA/eVisa) and online visa applications.

Online Application Process

1. Visit the official Nepal Immigration portal

Use the official Department of Immigration website rather than third-party visa websites.

2. Complete your personal information

Enter your details exactly as they appear in your passport.

3. Enter passport information

You will generally need:

  • Full name
  • Passport number
  • Nationality
  • Date of birth
  • Passport validity
  • Travel information

4. Upload required documents

The current ETA process requires a passport copy and a recent passport photograph with a white background.

5. Select your visa duration

Choose:

15 days / 30 days / 90 days

6. Pay the visa fee

The Department of Immigration's current ETA system provides online card payment in USD.

7. Receive your approval

For the ETA/eVisa process, the approved visa is sent by email. Travelers should print the document and carry it when traveling to Nepal.

Official Nepal Immigration

Nepal Department of Immigration — Official Website

5. Passport Requirements

For a Nepal Tourist Visa, travelers should have an ordinary passport valid for at least six months.

Before traveling, make sure:

  • Your passport has sufficient validity.
  • Your personal details match your visa application exactly.
  • Your passport has sufficient blank pages for immigration processing.
  • You carry a copy of your visa/ETA documentation where applicable.

The Nepal Department of Immigration currently specifies a minimum six-month passport validity requirement.

6. Nepal Visa for Indian Citizens 🇮🇳

Do Indian citizens need a visa for Nepal?

No. Indian citizens do not require a visa to enter Nepal.

Indian travelers should carry appropriate valid identification and travel documentation.

A valid Indian passport can be used for entry. Nepal Immigration also recognizes an eligible Indian Election Commission Voter ID with photograph under the applicable entry provisions.

Indian travelers should check the latest requirements before departure, particularly when traveling by air or with children.

7. Nepal Visa for Chinese Citizens 🇨🇳

Chinese citizens are eligible for a Gratis Tourist Visa, meaning the Tourist Visa is issued without a visa fee under Nepal's current provisions.

Current Nepal Immigration information provides a gratis visa facility for Chinese nationals, with Chinese citizens eligible for up to 150 days per visa year under the applicable tourist visa provisions.

Important for Chinese Travelers

Chinese travelers should still:

  • Carry a valid passport.
  • Complete the required immigration/visa procedure.
  • Check their travel documents before departure.
  • Follow the current entry requirements applicable to their travel route.

For travelers joining a trekking or expedition organized by Virgin Nepal Trek & Expedition, our team can provide pre-trip guidance regarding the visa and documentation process.

8. Gratis Visa for SAARC Citizens

Eligible citizens of SAARC countries can receive a gratis Tourist Visa for up to 30 days for their first visit during a visa year, subject to Nepal's current immigration rules.

The applicable SAARC countries include:

  • Bangladesh
  • Bhutan
  • Maldives
  • Pakistan
  • Sri Lanka

The Department of Immigration also lists specific provisions concerning Afghanistan.

9. Countries Not Eligible for Visa on Arrival

Citizens of certain countries are currently not eligible for Visa on Arrival in Nepal.

The Department of Immigration lists:

  • Nigeria
  • Ghana
  • Zimbabwe
  • Eswatini (formerly Swaziland)
  • Cameroon
  • Somalia
  • Liberia
  • Ethiopia
  • Iraq
  • Palestine
  • Afghanistan
  • Syria

Travelers holding passports from these countries should obtain the required visa before traveling to Nepal through the appropriate Nepalese diplomatic mission or applicable official visa process.

If you hold one of these passports, please contact us before confirming your travel arrangements.

10. Nepal Visa Entry Points

✈️ Tribhuvan International Airport — Kathmandu

Tribhuvan International Airport (TIA) is Nepal's principal international gateway and provides Visa on Arrival facilities for eligible travelers.

Most international travelers arriving for Himalayan trekking, mountaineering and cultural tours enter Nepal through Kathmandu.

✈️ Gautam Buddha International Airport — Bhairahawa

Eligible international travelers can also obtain Tourist Visa on Arrival at Gautam Buddha International Airport (GBIA) in Bhairahawa.

Current immigration information confirms 15-, 30- and 90-day Visa on Arrival facilities at the airport.

🇮🇳 Nepal–India Land Borders

International travelers entering Nepal from India can use designated immigration points, including:

  • Kakarbhitta
  • Birgunj
  • Belahiya / Bhairahawa
  • Jamunaha / Nepalgunj
  • Mohana / Dhangadhi
  • Gaddachauki / Mahendranagar

🇨🇳 Nepal–China/Tibet Border

Travel through the Nepal–China/Tibet border is subject to additional route, immigration and travel requirements.

Common border points include:

  • Rasuwagadhi / Kerung
  • Kodari / Tatopani

Important: Visa eligibility and border operating procedures can differ according to nationality and travel route. Travelers using land borders should confirm the latest requirements before departure.

11. How Long Can You Stay in Nepal?

A Tourist Visa can be issued for:

15 days, 30 days or 90 days.

Tourist visas can subsequently be extended inside Nepal, subject to immigration regulations.

The maximum total tourist stay is 150 days in a visa year, with the visa year running from January 1 through December 31.

This is especially important for travelers planning longer:

  • Trekking holidays
  • Mountaineering expeditions
  • Peak climbing
  • Multi-region Nepal journeys
  • Nepal–Tibet–Bhutan itineraries

12. Nepal Tourist Visa Extension

If you decide to stay longer, Tourist Visas can be extended in Nepal through the appropriate immigration offices.

Current Extension Fee

The current standard extension rate is:

USD 3 per additional day

The minimum charge for an extension is currently USD 45 for the first 15 days.

A multiple re-entry facility can be added for an additional USD 25, where applicable.

An overstay can result in a USD 5 per day late/overstay fee.

Tourist stays remain subject to the overall 150-day maximum per visa year.

13. What Should You Carry When Traveling to Nepal?

Before boarding your flight, we recommend keeping the following easily accessible:

Essential Documents

✔ Valid passport
✔ Nepal Tourist Visa / ETA, if applicable
✔ Visa application or submission receipt, where applicable
✔ Travel insurance
✔ Flight tickets
✔ Hotel or accommodation information
✔ Trekking or expedition itinerary
✔ Emergency contact information

For trekking and mountaineering trips, additional permits and documentation may be required depending on your destination.

14. Visa vs. Trekking Permit — What's the Difference?

A Nepal Tourist Visa allows eligible foreign visitors to enter and stay in Nepal.

A trekking permit is a separate authorization required for certain trekking regions.

Depending on your itinerary, you may need additional permits such as:

  • Restricted Area Trekking Permits
  • National Park entry permits
  • Conservation Area permits
  • TIMS-related requirements
  • Mountaineering or peak-climbing permits

Your Nepal visa does not automatically include trekking or expedition permits.

When you travel with Virgin Nepal Trek & Expedition, our team can arrange the required trekking and expedition permits according to your itinerary.

15. Planning a Trek or Expedition in Nepal?

Your visa is only the beginning of your Himalayan journey.

Virgin Nepal Trek & Expedition is a Nepal-based trekking, peak climbing and expedition company specializing in professionally organized Himalayan adventures.

We arrange:

🏔️ Trekking

  • Everest Base Camp Trek
  • EBC & Gokyo Lakes Circuit
  • Annapurna Circuit
  • Manaslu Circuit
  • Langtang Valley
  • Upper Mustang
  • Dolpo
  • Other customized Himalayan routes

🧗 Expeditions & Peak Climbing

  • Mount Everest
  • Ama Dablam
  • Manaslu
  • Makalu
  • Mera Peak
  • Island Peak
  • Lobuche Peak
  • Customized Himalayan expeditions

⭐ Private & VIP Travel

  • Private trekking groups
  • Premium lodge treks
  • Luxury Himalayan journeys
  • Customized itineraries
  • Helicopter-supported adventures
  • Nepal, Tibet and Bhutan combinations

From airport arrival and accommodation to permits, transportation, guides, trekking and departure, our team can coordinate your journey from start to finish.

Why Travel With Virgin Nepal Trek & Expedition?

At Virgin Nepal Trek & Expedition, we believe that traveling through the Himalayas should be safe, authentic, well organized and personally meaningful.

Our experienced Nepal-based team provides:

Professional Local Expertise
Local knowledge built through years of experience in Nepal's mountains.

Personalized Service
Private and customized itineraries designed around your schedule, interests and travel style.

Responsible Himalayan Travel
A commitment to safety, environmental responsibility and respect for local communities and mountain culture.

Complete Trip Support
From your arrival in Kathmandu to your final departure, we help coordinate the essential details of your journey.

Start Planning Your Nepal Adventure

Whether you're dreaming of Everest Base Camp, the Gokyo Lakes, Annapurna, Manaslu, Upper Mustang, Dolpo or a Himalayan expedition, Virgin Nepal Trek & Expedition is ready to help you plan your journey.

🇳🇵 VIRGIN NEPAL TREK & EXPEDITION

Explore the Untouched. Experience the Authentic.

🌐 www.virginnepaltrek.com

Plan your Himalayan adventure with a Nepal-based team that knows the mountains from the inside.

Frequently Asked Questions — Nepal Visa 2026

How much is a Nepal Tourist Visa in 2026?

The current standard fees are USD 30 for 15 days, USD 50 for 30 days and USD 125 for 90 days.

Can I get a Nepal Visa on Arrival?

Yes, eligible foreign nationals can obtain a Tourist Visa on Arrival at designated Nepal immigration entry points.

Can I apply for a Nepal visa online?

Yes. Nepal's Department of Immigration provides online visa and ETA services.

Do Indian citizens need a visa for Nepal?

No. Indian citizens do not require a visa to enter Nepal under the applicable entry arrangements.

Is the Nepal visa free for Chinese citizens?

Chinese citizens are currently eligible for a gratis Tourist Visa, subject to Nepal's immigration provisions.

How long can I stay in Nepal on a Tourist Visa?

The maximum tourist stay is 150 days in a visa year, from January 1 to December 31, subject to the applicable visa and extension rules.

Can I extend my Nepal Tourist Visa?

Yes. Tourist Visas can be extended in Nepal, subject to the applicable immigration rules and the 150-day annual maximum.

What passport validity do I need for Nepal?

Your passport should be valid for at least six months.

Which nationalities cannot get Visa on Arrival in Nepal?

Nepal currently lists Nigeria, Ghana, Zimbabwe, Eswatini, Cameroon, Somalia, Liberia, Ethiopia, Iraq, Palestine, Afghanistan and Syria among nationalities that cannot obtain Visa on Arrival.

Official Source

Government of Nepal — Department of Immigration

Official Nepal Immigration Visa Information

For the most current immigration requirements, always refer to the official Department of Immigration before traveling.

 

Privacy Policy

Your privacy matters to us. We are committed to protecting your personal information and handling it responsibly.

What we collect

  • Name, email, phone/WhatsApp number
  • Travel preferences and booking details
  • Passport details (only when required for permits)

How we use your information

  • To organize your trip and required permits
  • To communicate before and during your journey
  • To improve our services and guest experience

Data protection We never sell or share your personal data with third parties, except when required for:

  • Government permits
  • Flight or hotel bookings
  • Insurance or emergency coordination

Your information is stored securely and only accessed by authorized team members.

Voice of the Himalayas -The world must listen

Voice of Himalayas: The Mountains Are Speaking — The World Must Listen

When you trek across high-altitude glaciers above 5,000 meters, you witness far more than just breathtaking snow-capped peaks. You witness the frontline of our planet's changing climate. As the "Third Pole," the Himalayas are not only the vital water towers of Asia but also the ultimate barometer for global environmental shifts.

This is why Virgin Nepal Trek & Expedition proudly leads "Voice of Himalayas"—a dedicated environmental awareness, conservation, and expedition-based initiative. We believe that true adventure is about more than just conquering summits; it is about protecting the landscapes we call home.

Our Mission: Amplifying the Himalayan Voice

"Voice of Himalayas" is built on a simple yet urgent mission: "The Himalayas are speaking — The World Must Listen." We bridge the gap between high-altitude exploration and environmental advocacy.

What We Do:

  • High-Altitude Exploration & Documentation: Leveraging our mountaineering expeditions to monitor and document real-time environmental changes, such as glacier retreat in high-altitude regions.

  • Climate Action & Storytelling: Launching awareness campaigns through visual storytelling and media production to highlight the urgent challenges facing the world's highest mountains.

  • Responsible Tourism: Promoting sustainable mountain tourism that minimizes environmental footprints and directly supports local mountain communities.

  • Global Collaboration: Engaging travelers, organizations, and industries worldwide to take meaningful action for a sustainable future.

Why Virgin Nepal is Driving This Movement

As a specialized, locally-rooted team operating out of Nepal, our connection to these mountains is absolute. The Himalayas shape our heritage, our livelihoods, and our deep-rooted respect for nature.

Through Virgin Nepal, we integrate professional mountaineering and trekking safety with environmental stewardship. Whether we are guiding travelers across rugged alpine passes or navigating complex high-altitude logistics, every journey is an opportunity to advocate for mountain conservation.

Join the Movement

The Himalayas are speaking, and the message requires a global audience. Whether you are an avid trekker, a nature lover, or a conservation partner, you can be part of the solution.

When you travel with Virgin Nepal Trek & Expedition, you are not just experiencing the mountains—you are helping to preserve them for generations to come.

Stand with us. Let’s protect the roof of the world together.

Travel Insurance Policy

Travel Insurance Requirement

At Virgin Nepal Trek & Expedition, your safety, well-being, and peace of mind are our absolute priorities. Due to the remote and challenging nature of high-altitude trekking and mountaineering in the Himalayas, comprehensive travel insurance is strictly mandatory for all clients participating in any of our trips, treks, or expeditions.

Mandatory Insurance Coverage

Before joining your trip, you must secure an active insurance policy that explicitly includes the following coverage limits:

  • High-Altitude Emergency Search & Helicopter Rescue:

    Your policy must cover emergency evacuation by helicopter and search-and-rescue operations. Crucially, your coverage limit must extend to the maximum altitude of your chosen itinerary (e.g., up to 5,500m / 18,000ft for Everest Base Camp or Annapurna Circuit, and up to 7,000m+ for peak climbing). Standard travel policies often cap emergency medical evacuations at 3,000m—please double-check your policy fine print.

  • Comprehensive Medical & Hospitalization Fees:

    Coverage for high-altitude sickness (AMS/HAPE/HACE), acute illness, injuries, outpatient treatments, and emergency hospitalization costs incurred within Nepal.

  • Trip Cancellation, Interruption & Delay:

    Protection against non-refundable trip costs caused by severe weather, flight delays or cancellations (particularly domestic mountain flights to/from Lukla or Jomsom), personal emergencies, or unforeseen itinerary changes.

  • Baggage & Personal Effects Loss:

    Coverage for lost, damaged, or delayed luggage, as well as essential trekking gear and personal belongings during transit.

  • Natural Disasters & Force Majeure Events:

    Protection against financial loss or emergency logistical costs resulting from unpredictable natural events, severe weather disruption, or regional emergencies.

Policy Terms & Company Responsibility

  1. Independent Policy Purchase:

    Virgin Nepal Trek & Expedition acts strictly as a trip operator and logistics vendor. We do not sell, broker, or manage insurance policies. It is your sole responsibility to select, purchase, and verify a policy from a reputable provider in your home country.

  2. Pre-Departure Policy Verification:

    You must submit a copy of your full insurance policy document (including emergency contact numbers, policy number, and written confirmation of high-altitude helicopter rescue coverage) to our team prior to departure or during your pre-trip briefing in Kathmandu.

  3. Financial Liability:

    All medical treatments, emergency evacuations, helicopter charters, extra accommodation, or additional expenses incurred during an emergency are the sole financial responsibility of the participant. While Virgin Nepal Trek & Expedition will coordinate emergency rescue operations on the ground immediately, all incurred costs must be paid directly by you or settled through your insurance provider.

Recommended Insurance Providers

We strongly advise purchasing your policy immediately after confirming your booking to ensure coverage for trip cancellation. Reputable providers specializing in adventure travel and high-altitude trekking include:

  • Global / Europe / UK: World Nomads (Explorer Plan), Allianz Global Assistance, Global Rescue, Campbell Irvine

  • North America: World Nomads, Ripcord Rescue Travel Insurance, Travel Guard, Global Rescue

  • Australia & New Zealand: Cover-More, Fast Cover, World Nomads

If you are unsure whether your policy meets our high-altitude requirement, please contact our team—we are happy to review your policy details prior to your arrival in Nepal.

 

Sustainability and safety

Virgin Nepal — Sustainability, Safety & Our Responsibility to Nature

More Than a Name. A Way of Seeing Nepal.

What does Virgin Nepal mean?

For us, it is more than the name of a trekking and expedition company. It is a philosophy.

“Virgin” represents the natural, pure, authentic character of Nepal — the Nepal of mountains, forests, rivers, glaciers, valleys, villages, wildlife, and living Himalayan cultures. “Nepal” represents the land itself: the natural heritage that exists within Nepal’s own borders and deserves to be respected, protected, and passed on.

We believe Nepal should be experienced for what it truly is, not transformed into something it was never meant to be.

The Himalayas do not need to become more artificial to become more attractive. Their beauty comes from their authenticity.

That is the spirit behind Virgin Nepal.

Protecting the Nepal We Love

Nepal is home to some of the world's most extraordinary mountain environments. From the high Himalayas and glacial valleys to alpine forests, rivers, villages, and sacred landscapes, these places are not simply destinations on a map. They are living environments and the home of generations of Himalayan communities.

They are also fragile.

At high altitude, cold temperatures and limited natural decomposition mean that waste can remain in the environment for years. Plastic, discarded equipment, human waste, fuel, and other forms of pollution can have consequences far beyond what we see during a single trek or expedition.

That is why we believe adventure and responsibility must go together.

When we travel through the Himalayas, we are visitors. Our responsibility is to leave Nepal's natural character as undisturbed as reasonably possible.

Virgin Nepal & Sustainability

Sustainability, for us, is not simply a statement on a website. It is part of what the name Virgin Nepal stands for.

We work to protect the natural qualities that make Nepal special by encouraging responsible travel, reducing unnecessary environmental impact, supporting local communities, and respecting the cultural and spiritual traditions of the Himalayas.

Our approach includes:

  • Leave No Trace: We encourage trekkers and climbers to carry out what they carry in and avoid leaving unnecessary waste behind.
  • Less Plastic: We work to reduce unnecessary single-use plastics during trekking, climbing, and expedition journeys.
  • Respect for Nature: We encourage responsible behavior around forests, rivers, glaciers, wildlife, alpine vegetation, and fragile mountain environments.
  • Responsible Waste Management: We promote proper handling and disposal of waste wherever facilities and local systems are available.
  • Local Communities: We prioritize local guides, porters, accommodation providers, homestays, and businesses so that tourism contributes directly to Himalayan communities.
  • Respect for Culture: We respect Nepal's local customs, religions, traditions, sacred places, and ways of life.
  • Responsible Tourism: We believe tourism should strengthen the places we visit rather than consume them.

Our goal is simple:

To help people experience Nepal without unnecessarily changing the Nepal they came to experience.

Sustainability Is Also About Safety

At Virgin Nepal, environmental responsibility and safety are closely connected.

The Himalayas are beautiful, but they are also powerful and unpredictable. Weather, altitude, terrain, changing trail conditions, glaciers, rockfall, cold, and remoteness all require respect.

Responsible travel begins with understanding these realities.

Our experienced local teams use their knowledge of the mountains to make careful decisions about routes, weather, acclimatization, equipment, pace, and changing conditions. We believe good expedition leadership is not about pushing people beyond their limits. It is about knowing when to move forward, when to slow down, and when conditions demand a change of plan.

No summit is more important than the safety of the people trying to reach it.

For us, safety means respecting both human life and the mountain environment.

A safe journey is one in which people return home with unforgettable memories — while the mountain remains standing, breathing, and beautiful.

Leave No Unnecessary Trace

The principle is simple:

Take only memories. Leave only footprints where appropriate.

We encourage our guests, guides, porters, and expedition teams to minimize their impact throughout every journey.

That means avoiding litter, reducing disposable materials, respecting water sources, protecting vegetation and wildlife, and carrying waste responsibly.

But Leave No Trace is more than picking up rubbish.

It means asking ourselves before every journey:

Does this need to be here?
Does this need to be used?
Can we do this with less impact?

Small decisions made by thousands of travelers can create a significant difference across the Himalayas.

Keeping Nepal's Natural Character Alive

The idea of Virgin Nepal is not a promise that every corner of Nepal is untouched by modern development.

It is a commitment to something more meaningful:

to protect the natural and cultural character that still makes Nepal uniquely Nepal.

We believe development should not come at the cost of the mountains, rivers, forests, wildlife, communities, and traditions that give this country its identity.

Where unnecessary pollution, waste, overdevelopment, or careless tourism threatens these qualities, we believe the tourism industry has a responsibility to do better.

We do not want to transform the Himalayas to suit tourism.

We want tourism to respect the Himalayas as they are.

Supporting the People of Nepal

The mountains are not empty wilderness.

They are home.

Across the Himalayas, generations of families have built their lives around mountain agriculture, trade, guiding, hospitality, culture, and traditional ways of living.

Responsible tourism should recognize that connection.

By working with local guides, porters, homestays, hotels, transport providers, and other local businesses, tourism can create opportunities while allowing communities to remain an essential part of the journey.

When you travel with Virgin Nepal, your journey is not only about seeing the mountains.

It is also about meeting the people who call them home.

Voice of Himalayas

The Mountains Are Speaking. The World Must Listen.

Our commitment to sustainability extends beyond the trails.

Through Voice of Himalayas, Virgin Nepal is developing a platform for Himalayan environmental awareness — sharing stories from the mountains, documenting visible changes in the Himalayan environment, and encouraging travelers to understand the relationship between climate, communities, and the future of the Himalayas.

The Himalayas are part of a much larger global environmental system. Changes in glaciers, snowfall, water resources, ecosystems, and mountain communities matter far beyond Nepal.

As people who live and work in these mountains, we believe we have a responsibility to listen, to learn, and to help others listen too.

The mountains are speaking.
The world must listen.

Our Responsibility

We know that no single trekking or expedition company can solve the environmental challenges facing the Himalayas.

But we also believe that responsibility begins with what we choose to do ourselves.

At Virgin Nepal, we are committed to continually improving how we operate:

Protect the environment.
Respect the mountains.
Support local communities.
Respect Himalayan cultures.
Reduce unnecessary waste.
Travel responsibly.
Put safety first.

Because the Himalayas are not simply somewhere we take people.

They are a part of who we are.

Virgin Nepal

Pure in Spirit.
Authentic by Nature.
Responsible by Choice.

Explore Nepal. Respect Nepal. Protect Nepal.

Cancellation-Refund Policy

Cancellation & Refund Policy

Virgin Nepal Trek & Expedition Pvt. Ltd.

Kathmandu, Nepal

Effective Date: September 3, 2026

This Cancellation & Refund Policy (“Cancellation Policy”) forms an integral part of the Booking Terms and Conditions of Virgin Nepal Trek & Expedition Pvt. Ltd. (“Virgin Nepal,” “Company,” “we,” “us,” or “our”).

This Policy applies to all trekking, tours, expeditions, peak climbing, mountaineering, helicopter-supported trips, cultural tours, private journeys, group departures, transportation arrangements, accommodation arrangements, and other travel services booked through Virgin Nepal.

By making a booking, paying a deposit or advance, accepting a quotation, receiving a booking confirmation, or participating in a Trip, the Client (“you” or “your”) acknowledges and accepts this Cancellation & Refund Policy.

1. General Cancellation Principle

Travel arrangements require Virgin Nepal to make advance commitments to airlines, hotels, lodges, transport companies, guides, porters, permit authorities, helicopter operators, suppliers, and other third parties.

Once a booking is confirmed, Virgin Nepal may immediately incur costs and contractual commitments that may be partially or entirely non-refundable.

Accordingly, a refund is not automatically equal to the amount paid by the Client.

Any refund will be calculated after deducting applicable:

  • cancellation charges;

  • non-refundable deposits;

  • government permit fees;

  • visa-related charges;

  • domestic or international flight charges;

  • hotel and lodge cancellation charges;

  • transportation charges;

  • helicopter charges;

  • guide and porter commitments;

  • expedition and climbing costs;

  • supplier deposits;

  • administrative costs;

  • bank and payment processing charges;

  • third-party cancellation charges; and

  • any other costs already incurred or contractually committed by Virgin Nepal.

Virgin Nepal shall not be required to refund an amount that has already been paid to or committed to a third party and cannot reasonably be recovered.

2. Cancellation Must Be Made in Writing

All Client cancellations must be submitted in writing.

Cancellation may be submitted through:

  • official Virgin Nepal email;

  • official written communication channel; or

  • another communication method expressly accepted by Virgin Nepal.

A verbal cancellation, telephone conversation, message to an individual guide, driver, porter, hotel employee, or other third party will not automatically constitute formal cancellation unless acknowledged by Virgin Nepal in writing.

The cancellation date will be the date on which Virgin Nepal receives the written cancellation during normal business hours.

If cancellation is received outside normal business hours, Virgin Nepal may treat the next business day as the effective cancellation date.

3. Standard Cancellation Schedule

Unless a different cancellation schedule is expressly stated in the Client's quotation, invoice, booking confirmation, or package-specific terms, the following standard schedule shall apply:

A. Cancellation 60 Days or More Before Departure

Where written cancellation is received 60 days or more before the scheduled Trip departure date:

  • Virgin Nepal may retain the booking deposit;

  • all non-refundable government, permit, airline, hotel, transportation, supplier, administrative, and other committed costs may be deducted;

  • the remaining recoverable balance, if any, may be refunded to the Client.

The deposit is intended to cover advance preparation, reservation commitments, administrative work, supplier deposits, permit processing, and other costs incurred in preparing the Trip.

Therefore, the deposit is generally non-refundable, unless Virgin Nepal expressly agrees otherwise in writing.

B. Cancellation 30–59 Days Before Departure

Where written cancellation is received 30 to 59 days before departure:

Virgin Nepal may retain an amount sufficient to cover:

  • the booking deposit;

  • supplier cancellation charges;

  • accommodation charges;

  • transportation charges;

  • flight charges;

  • permit-related costs;

  • guide and staff commitments;

  • administrative expenses; and

  • other non-refundable or committed costs.

Any remaining recoverable amount may be refunded.

Where supplier cancellation charges exceed the deposit already paid, the Client may be responsible for the additional amount where such cost has been incurred or contractually committed on the Client's behalf.

C. Cancellation 15–29 Days Before Departure

Where written cancellation is received 15 to 29 days before departure, cancellation charges may be substantially higher because suppliers and operational arrangements have already been confirmed.

Virgin Nepal may retain:

  • the deposit;

  • non-refundable permit fees;

  • flight charges;

  • hotel and lodge charges;

  • transport charges;

  • guide and porter commitments;

  • supplier cancellation fees;

  • administrative costs; and

  • other committed expenses.

Virgin Nepal may retain up to 75% of the total Trip price, where reasonably required to cover applicable cancellation and committed costs.

Any balance that remains recoverable may be refunded.

D. Cancellation 7–14 Days Before Departure

Where written cancellation is received 7 to 14 days before departure, Virgin Nepal may retain up to 90% of the total Trip price, together with any additional non-refundable third-party costs where applicable.

Because many travel services become fully committed within this period, refunds may be limited or unavailable.

Where actual non-refundable costs exceed 90% of the Trip price, Virgin Nepal may retain the additional amount where legally permissible and where the Client has expressly authorized or agreed to the relevant service expenditure.

E. Cancellation Less Than 7 Days Before Departure

Where cancellation is received less than 7 days before departure, the booking will generally be considered 100% non-refundable.

No refund will normally be provided because the majority of travel arrangements may already have been paid for, confirmed, reserved, or made unavailable for resale.

This includes cancellations caused by:

  • change of personal plans;

  • change of mind;

  • delayed arrival in Nepal;

  • inability to obtain leave from work;

  • missed international flights;

  • visa problems;

  • personal financial circumstances;

  • failure to prepare physically;

  • personal preference; or

  • other reasons attributable to the Client.

4. Summary of Standard Cancellation Schedule

Cancellation Received

Standard Cancellation Charge

 

60 days or more before departure

Deposit + actual non-refundable/committed costs

30–59 days before departure

Applicable deposit + actual non-refundable/committed costs

15–29 days before departure

Up to 75% + applicable non-refundable/committed costs

7–14 days before departure

Up to 90% + applicable non-refundable/committed costs

Less than 7 days before departure

Generally 100% non-refundable

No-show

100% non-refundable

After Trip commencement

Generally 100% non-refundable

Important: The percentages above represent the standard contractual cancellation framework. Where actual non-refundable or committed third-party costs are higher, the Client may be responsible for those additional costs to the extent permitted by applicable law and the booking agreement.

Where actual recoverable costs are lower, Virgin Nepal may, at its reasonable discretion, provide a refund greater than the minimum stated above.

5. Deposit / Advance Payment

The booking deposit is used to secure the Trip and enable Virgin Nepal to begin making arrangements on behalf of the Client.

Depending on the Trip, the deposit may be used for permits, accommodation, domestic flights, transportation, guides, porters, staff, equipment, expedition arrangements, supplier reservations, administrative processing, and other advance commitments. Accordingly, the deposit is generally non-refundable.

Where a government authority or third-party supplier refunds part of an amount paid by Virgin Nepal, the recoverable amount may be included in the Client's refund after applicable deductions.

6. Government Permits and Fees

Government-issued permits and official fees may be non-refundable once issued or paid, including restricted-area permits, trekking permits, conservation-area fees, national park fees, climbing permits, expedition permits, TIMS-related charges, local government fees, and other official charges.

For restricted trekking routes, permits are subject to government rules and requirements. Nepal Tourism Board currently requires licensed trekking guides and agency-issued TIMS cards on specified trekking routes.

Where a permit has already been issued, paid, or committed and the relevant authority does not provide a refund, Virgin Nepal will not be responsible for refunding that amount.

7. Flight Tickets

Domestic and international flight tickets are subject to the applicable airline's fare rules. Once a ticket has been issued, cancellation or refund may be subject to airline cancellation fees, fare restrictions, no-show charges, date-change charges, taxes, service fees, and other airline conditions.

Where the airline provides a refund, Virgin Nepal will pass the recoverable amount to the Client after deduction of applicable charges. If the airline provides no refund, Virgin Nepal will not be required to refund the corresponding amount.

8. Hotel, Lodge and Accommodation Costs

Accommodation may be booked and paid for in advance. Cancellation charges imposed by hotels, lodges, guesthouses, resorts, or other accommodation providers will be deducted from any applicable refund. Where an accommodation provider retains 100% of the advance payment, Virgin Nepal may similarly retain the corresponding amount from the Client's payment.

9. Transportation and Vehicle Costs

Private vehicles, jeeps, buses, domestic transportation, and other transport services may be reserved in advance. Where a Client cancels after transportation arrangements have been confirmed, applicable cancellation or non-refundable charges may be deducted. If Virgin Nepal has already paid a driver, transport company, or supplier and the amount cannot be recovered, the Client may not be entitled to a refund of that amount.

10. Helicopter Reservation Costs

Helicopter arrangements may require advance deposits or full payment. Where a helicopter deposit or payment is non-refundable under the operator's conditions, Virgin Nepal may deduct the corresponding amount from any refund.

Emergency helicopter evacuation is treated separately and is not automatically included in the Trip price unless expressly stated. Any emergency helicopter, medical evacuation, hospital, rescue, or related cost shall be payable by the Client or their insurance provider.

11. Cancellation Due to Visa Refusal

Visa approval is the responsibility of the Client. If a visa is refused, delayed, or unavailable after the Client has booked the Trip, the normal cancellation policy will apply.

Virgin Nepal will refund only amounts recoverable after deduction of deposit, permits, flights, accommodation, transportation, supplier charges, administrative charges, and other non-refundable costs. Visa refusal does not automatically entitle the Client to a full refund.

12. Cancellation Due to Personal Illness or Injury

Personal illness or injury does not automatically entitle a Client to a full refund. Where the Client is unable to travel due to illness or injury, the normal cancellation policy applies.

Virgin Nepal strongly recommends comprehensive travel insurance that includes trip cancellation, trip interruption, medical treatment, emergency evacuation, helicopter evacuation, and other appropriate risks. Nepal Tourism Board also advises comprehensive travel insurance for trekking because emergency rescue and medical treatment can be expensive.

Where insurance covers the Client's cancellation loss, the Client should make a claim directly with their insurer. Virgin Nepal may provide reasonable documentation required for a legitimate insurance claim.

13. Cancellation Due to Family Emergency

A family emergency does not automatically cancel the Client's contractual payment obligations. Virgin Nepal may, at its discretion, consider postponement, travel credit, date change, partial refund, or other reasonable solution. Any refund will remain subject to actual non-refundable costs. Virgin Nepal may request reasonable supporting documentation before considering an exception.

14. Cancellation Due to Personal Reasons

The following are considered personal reasons and are subject to the standard cancellation policy:

  • change of mind;

  • change of travel plans;

  • work commitments;

  • family commitments;

  • financial difficulties;

  • relationship changes;

  • personal scheduling conflicts;

  • lack of preparation;

  • fear of travelling;

  • failure to obtain leave;

  • missed flights;

  • visa problems;

  • passport problems;

  • failure to arrive on time; or

  • any other reason not directly caused by Virgin Nepal.

Personal reasons do not automatically qualify for a full refund.

15. No-Show Policy

A Client who fails to arrive at the agreed meeting point, airport, hotel, or Trip departure point without prior written notice will be treated as a no-show. No-show bookings are 100% non-refundable.

Virgin Nepal may have already committed funds to flights, permits, accommodation, vehicles, guides, porters, staff, meals, equipment, and other services. The Client remains responsible for any additional costs arising from the no-show where applicable.

16. Late Arrival

If a Client arrives late and misses a domestic flight, vehicle, hotel check-in, permit arrangement, group departure, guide meeting, or any other scheduled service, the missed service will generally not be refundable.

Virgin Nepal may attempt to arrange an alternative where possible. Any additional cost for flights, vehicles, hotels, guides, porters, permits, meals, or other services shall be payable by the Client.

17. Cancellation After the Trip Has Started

Once a Trip has commenced, the Trip is generally 100% non-refundable if the Client voluntarily decides to leave the Trip, return early, stop trekking, change the itinerary, refuse to continue, miss scheduled activities, or abandon the Trip for personal reasons.

Unused services (accommodation, meals, transport, guide services, porter services, permits, flights, trekking days, activities) are not automatically refundable. Any additional cost caused by early departure will be payable by the Client.

18. Medical Evacuation During the Trip

If a Client requires medical evacuation or helicopter rescue, the Trip may be interrupted or terminated. No refund will automatically be provided for unused Trip services. Any recoverable amount from suppliers may be considered for refund after deduction of applicable costs.

The Client remains responsible for helicopter evacuation, medical treatment, hospital, transportation, accommodation, food, additional staff, communication, and other emergency expenses, unless covered by insurance or another responsible party.

19. Cancellation or Interruption Due to Weather

Weather conditions may affect flights, roads, trekking trails, mountain passes, helicopter operations, accommodation, transportation, and other services. Weather-related disruption does not automatically create a right to a full refund.

Virgin Nepal may modify the itinerary, postpone activities, arrange alternatives, or shorten the Trip where reasonably necessary. Where additional costs arise because of weather-related disruption, the Client may be responsible for such costs unless they are recovered from the supplier or covered by insurance.

20. Flight Delays and Cancellations

If a domestic flight is delayed or cancelled because of weather, airport conditions, aircraft availability, operational restrictions, air traffic, government instructions, technical issues, or other circumstances beyond Virgin Nepal's reasonable control, Virgin Nepal will make reasonable efforts to assist with alternative arrangements.

However, flight operation is controlled by the airline and aviation authorities; Virgin Nepal cannot guarantee a particular flight schedule, and additional accommodation, meals, alternative transportation, or helicopter arrangements may be required at the Client's expense unless recovered from the airline, supplier, or insurance provider.

21. Force Majeure Cancellation

If a Trip must be cancelled, postponed, suspended, or substantially changed because of Force Majeure (including earthquake, flood, landslide, avalanche, extreme weather, natural disaster, political instability, civil unrest, war, terrorism, epidemic, pandemic, border closure, government restriction, airport closure, road closure, trail closure, strike, security concerns, sudden regulatory changes, or other circumstances beyond Virgin Nepal's reasonable control), Virgin Nepal shall not be responsible for indirect or consequential losses.

Virgin Nepal may offer an alternative departure date, alternative itinerary, travel credit, alternative services, or refund of amounts actually recovered from suppliers. Any refund may be reduced by non-refundable costs already incurred or committed.

22. Cancellation by Virgin Nepal

Virgin Nepal may cancel a Trip before departure where necessary because of safety concerns, government restrictions, permit restrictions, natural disaster, severe weather, political instability, security concerns, supplier failure, route closure, insufficient operational feasibility, or other circumstances affecting the reasonable operation of the Trip.

Where Virgin Nepal cancels a Trip for reasons within its reasonable control, the Company will offer an appropriate remedy (alternative departure, rescheduling, alternative itinerary, travel credit, or refund of eligible amounts). Where cancellation results from Force Majeure, Section 21 will apply.

Virgin Nepal will not be liable for consequential losses such as international airfare, visa fees, travel to Nepal, pre- or post-trip hotel bookings, lost wages, missed onward travel, business losses, or other expenses outside the booked Trip.

23. Third-Party Supplier Cancellation

Where a Trip includes services provided by third parties (airlines, hotels, lodges, helicopter operators, vehicle companies, permit authorities, expedition operators, equipment suppliers), the supplier's cancellation policy may apply. If a supplier refuses a refund, Virgin Nepal will not be required to refund the corresponding amount unless required by applicable law or expressly agreed otherwise.

24. Non-Refundable Third-Party Costs

Virgin Nepal may deduct non-refundable third-party costs from any refund, including deposits, permits, tickets, accommodation, transport, helicopter deposits, staff payments, equipment, booking fees, government charges, supplier penalties, administrative charges, and other committed expenses. The fact that a service was not ultimately used does not mean that the supplier's advance payment is refundable.

25. Travel Credit Instead of Refund

Where appropriate, Virgin Nepal may offer travel credit when the Client cancels because of personal circumstances, a Trip is affected by Force Majeure, suppliers refuse refunds but allow future credit, or postponement is operationally preferable.

Travel credit may have an expiry date, be non-transferable, be non-refundable for cash, be subject to supplier conditions, exclude non-refundable government and third-party costs, and be subject to price differences for a future Trip. Exact conditions will be confirmed in writing.

26. Postponement / Date Change

Where a Client cannot travel on the original date, Virgin Nepal may, subject to availability, allow postponement rather than cancellation. A postponement is not an automatic contractual right unless expressly stated in the applicable package terms.

Postponement may involve airline change fees, permit reissue fees, accommodation changes, transportation charges, seasonal price differences, guide and staff changes, supplier charges, and administrative fees, all payable by the Client.

27. Change from Peak Season to Off-Season or Vice Versa

If a Client changes travel dates and the new date falls into a different pricing season, Virgin Nepal may recalculate the Trip price. Any price increase shall be payable by the Client. A price decrease does not automatically create a refund unless expressly agreed by Virgin Nepal.

28. Group Booking Cancellation

For group bookings, cancellation by one or more members may affect vehicle requirements, accommodation, guide and porter requirements, permits, flights, and per-person operating costs. Virgin Nepal reserves the right to recalculate the price for remaining group members if the group size changes materially.

29. Private Trips

Private and tailor-made trips may involve higher advance commitments because services are arranged specifically for the Client. Accordingly, private trips may have stricter cancellation conditions than standard group departures, and applicable non-refundable costs may be deducted from any refund regardless of the number of days remaining before departure.

30. Peak Climbing and Expedition Cancellations

Peak climbing and expedition bookings involve substantial advance payments for permits, climbing staff, expedition equipment, base camp logistics, accommodation, transportation, domestic flights, food, porters, support staff, communication, and other expedition arrangements that may become non-refundable well before departure.

Where separate package-specific terms are provided in the quotation or booking confirmation, they shall prevail over the standard cancellation schedule.

31. Summit Failure

Failure to reach a summit does not automatically qualify for a refund. Summit success can be affected by weather, route conditions, avalanche, altitude, health, acclimatization, technical difficulty, safety, government restrictions, and guide decisions. Operational costs incurred remain payable even if the summit is not reached.

32. Unused Services Following an Itinerary Change

If an itinerary is changed for safety, operational, weather, government, or other legitimate reasons, unused services may not be refundable if Virgin Nepal has already paid or committed those costs. Where a supplier provides a refund, Virgin Nepal will make the recoverable amount available to the Client after applicable deductions.

33. Refunds Where Supplier Recovery Is Possible

Virgin Nepal will make reasonable efforts to recover refundable amounts from suppliers where appropriate. However, refund processing depends on airlines, hotels, government and permit authorities, transport suppliers, helicopter operators, banks, payment gateways, and international banking procedures, and Virgin Nepal will not be responsible for third-party delays.

34. Refund Calculation

The refundable amount will generally be calculated as:

Amount Paid by Client

MINUS Applicable Cancellation Charge

MINUS Non-Refundable Government Charges

MINUS Non-Refundable Supplier Charges

MINUS Flight / Hotel / Transport / Helicopter Charges

MINUS Bank / Payment Processing Charges

MINUS Other Legitimate Committed Costs

= Refundable Amount, if any

Where the calculation results in zero or a negative amount, no refund will be payable.

35. Refund Payment Method

Approved refunds will normally be made through the original payment method. Where unavailable, Virgin Nepal may request alternative banking information. Any bank charges, intermediary bank charges, currency conversion costs, or payment gateway charges may be deducted from the refund.

36. Refund Processing Time

Approved refunds will be processed after Virgin Nepal has completed the necessary cancellation calculation and received any applicable refunds from third-party suppliers. Processing times may vary depending on external institutions.

37. Administrative and Payment Costs

Bank transfer fees, payment gateway fees, card processing fees, foreign exchange fees, intermediary bank fees, and similar charges may be non-refundable and may be deducted from the refund where legally permissible.

38. No Refund for Voluntarily Unused Services

No refund is normally payable for services that the Client voluntarily chooses not to use (skipping trekking days, refusing accommodation/meals, choosing private transport, leaving the group, declining activities, returning early, etc.).

39. Cancellation Due to Government Restriction

If government authorities restrict or prohibit travel to a destination, Virgin Nepal will make reasonable efforts to provide an alternative itinerary, alternative date, travel credit, or recoverable refund. However, amounts already paid to government authorities or suppliers may remain non-refundable.

40. Client's Responsibility to Purchase Cancellation Insurance

Clients are strongly advised to purchase travel insurance that specifically covers cancellation and interruption, appropriate for trekking, high-altitude travel, peak climbing, mountaineering, helicopter evacuation, medical treatment, and trip interruption. The Client is responsible for checking policy wording and exclusions.

41. Insurance Claims

Where a cancellation or interruption may be covered by insurance, the Client should submit the claim directly to the insurer. Virgin Nepal may provide invoices, receipts, cancellation confirmations, itineraries, or booking confirmations as supporting documents, but is not responsible for an insurer's decision.

42. No Double Recovery

The Client shall not be entitled to receive compensation twice for the same loss. Recoveries from insurers, airlines, hotels, or suppliers will be taken into account when determining any refund payable by Virgin Nepal.

43. Exceptional Circumstances

Virgin Nepal may, at its sole reasonable discretion, consider an exception to the standard cancellation policy in extraordinary circumstances (documented medical emergency, immediate family member death, major natural disaster, government travel restrictions). Any exception remains subject to actual non-refundable costs already incurred.

44. Cancellation Policy for Promotional Bookings

Discounted, promotional, early-bird, last-minute, special-offer, or fixed-departure bookings may be subject to stricter cancellation conditions (partially refundable, non-refundable, or travel-credit-only) as displayed or communicated at the time of booking.

45. Package-Specific Cancellation Terms

Specialized trips (Upper Mustang, Upper Dolpo, Manaslu, Kanchenjunga, peak climbing, mountaineering expeditions, Tibet, Bhutan, helicopter-supported programs, luxury/private tours) may carry package-specific terms stated in the quotation, invoice, or booking confirmation, which will prevail over the standard schedule.

46. No Automatic Full Refund

Payment of a Trip price does not create an unconditional right to a full refund. Refund eligibility depends on cancellation date, booking conditions, supplier conditions, permits, flights, accommodation, transportation, and services already delivered.

47. Company's Right to Deduct Amounts

Virgin Nepal may deduct from any refund all amounts reasonably attributable to cancellation, non-refundable costs, supplier penalties, government fees, administrative costs, payment costs, services already provided, and additional expenses caused by the Client.

48. Outstanding Balances

If the Client's cancellation or actions result in legitimate costs exceeding the amount already paid, Virgin Nepal may request payment of the outstanding balance where such costs arise from confirmed arrangements made on the Client's behalf and are permitted under applicable law.

49. Charge-Backs and Payment Disputes

A Client should contact Virgin Nepal directly before initiating a payment dispute or charge-back. Where an unjustified charge-back is initiated after accepting these Terms and receiving services or valid cancellation charges, Virgin Nepal reserves the right to provide relevant records to the financial institution.

50. Client Acknowledgement

By booking with Virgin Nepal Trek & Expedition Pvt. Ltd., the Client acknowledges that:

  • cancellation may result in financial loss;

  • deposits may be non-refundable;

  • government permits may be non-refundable;

  • flights may be subject to airline cancellation conditions;

  • accommodation may be subject to supplier cancellation charges;

  • helicopter bookings may be non-refundable;

  • additional costs may arise from cancellation or itinerary changes;

  • unused services are generally non-refundable;

  • no-show bookings are generally non-refundable;

  • trips that have already commenced are generally non-refundable;

  • Force Majeure may prevent a full refund;

  • travel insurance is strongly recommended;

  • the Client is responsible for understanding their insurance coverage; and

  • the applicable refund will be determined according to this Policy, the booking documents, supplier conditions, and applicable law.

51. Governing Law

This Cancellation & Refund Policy shall be governed by the applicable laws of Nepal.

Nothing in this Policy is intended to exclude or restrict any statutory right or remedy that cannot lawfully be excluded or restricted.

52. Final Provision

Virgin Nepal Trek & Expedition Pvt. Ltd. will make reasonable efforts to treat Clients fairly while protecting the Company from unrecoverable costs and commitments made on behalf of Clients.

The purpose of this Policy is to ensure transparency regarding cancellation charges, refunds, supplier commitments, and financial responsibilities before a Client confirms a booking.

By paying a deposit, confirming a booking, or participating in a Trip, the Client confirms acceptance of this Cancellation & Refund Policy.

VIRGIN NEPAL TREK & EXPEDITION PVT. LTD.
Kathmandu, Nepal

Website: virginnepaltrek.com
Email: info@virginnepaltrek.com
Effective Date: September 3, 2026

 

ABOUT US – BRAND IDENTITY

ABOUT US – BRAND IDENTITY

The Story Behind Our Logo

www.virginnepaltrek.com logo

At Virgin Nepal Trek & Expedition, our logo represents more than a visual identity. It reflects who we are as a mountain company, the environments we work in, and the values we bring to every journey.

Every element of the logo has a purpose—representing our connection to the Himalayas, our technical experience, our teamwork, and our commitment to safe and responsible adventure travel.

The Color of Nature

The vibrant sky-blue background represents the wide-open Himalayan sky and the deep blue of the ocean.

For us, this color reflects the natural world we are connected to—from high mountain landscapes to remote valleys and pristine wilderness. It represents freedom, exploration, and our respect for the places we travel through.

Crossed Ice Axes – Strength & Teamwork

At the center of the logo are two crossed ice axes, representing mountaineering skill, technical experience, strength, and teamwork.

The crossed axes also represent how our team works together. Trekking and expedition work in the Himalayas requires coordination, experience, and the ability to make good decisions in changing mountain conditions.

They reflect our approach to every journey: work as a team, respect the mountains, and put safety first.

Bold Typography – The Spirit of the Mountains

The bold lettering used in our logo reflects the rugged character of the outdoors.

The etched detail within the letters gives the design a strong, technical feel—similar to the equipment and gear used in demanding mountain environments.

It represents the qualities we value in our work: discipline, endurance, reliability, and attention to detail.

What Our Logo Represents

When all these elements come together, our logo reflects the identity of Virgin Nepal Trek & Expedition:

Adventure. Experience. Teamwork. Safety. Respect for Nature.

From classic trekking routes to remote Himalayan valleys, high-altitude passes, peak climbing, and mountaineering expeditions, our goal is to create meaningful journeys while respecting the mountains, local communities, and natural environment.

Our logo is a simple reminder of what we stand for: explore with purpose, travel responsibly, and experience the Himalayas with a team you can trust.

 

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